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Managing Users in Your Workspace

What user roles and permissions exist in my UNBL workspace?

Roles and permissions are used to define what individual users can do within a workspace. Each workspace can include users with the following roles and permissions:

● Owners - the creator of the workspace. Currently only the UNBL team at UNDP and UNEP-WCMC can create UNBL workspaces and assign an owner. Owners have the ability to add all types of users, manage workspace assets (places and datasets) via the admin interface, and view all workspace assets in the map view.

● Admins - can add and manage users, assign roles to users as editors and viewers, manage workspace assets via the admin interface, and view all workspace assets in the map view.

● Editors - can manage workspace assets via the admin interface and view all workspace assets in the map view but cannot add and manage users. A moderate level of existing GIS experience can be useful for editors, admins, and owners who wish to upload, configure, and edit places and datasets.

● Viewers - can view all workspace assets in the map view. Viewers do not have access to the admin interface.

How do I add new users?

Workspace owners and admins are the only users able to add new users to their workspace.

To add users to your workspace:

  1. Request that the desired user signs up for an account on UNBL (see ‘How do I register or log-in?' for details).

  2. Navigate to the ‘Users’ page from the dropdown menu on the left-hand side of the admin interface.

  3. Enter the user’s email address in the ‘User email’ bar and assign them to one or more user roles in the adjacent user role dropdown menu. Multiple email addresses can be added at the same time; however, they will all be assigned the same selected user role. Click ‘ADD USERS’. Names are automatically generated from the user’s email address.

    Note

    The user must already be registered on the UNBL platform to be added to your workspace. If the user’s email address is not tied to a registered account on UNBL, you will get an error message.

How do I edit or delete existing users?

Workspace owners and admins are the only users able to add, edit, and remove users from their workspace.

To delete or edit existing users:

  1. Navigate to the ‘Users’ page from the dropdown menu on the left-hand side of the admin interface. When you enter the ‘Users’ page, all users within your workspace will be listed.

  2. To alter a user’s role and permissions in your workspace, click on the arrow next to the role of the user. A dropdown menu will appear. You can then choose a different role to assign the user to.

  3. To delete the user, click on ‘Remove user’ in the dropdown menu.